Event Videographer in Italy: Corporate & Private Events
From the Tuscan hills to the sumptuous palazzi of Venice, by way of the bustle of Rome or Milan, our agency helps you find the videographer who will capture the essence of your most important events. Whether it is for a corporate seminar, a major conference, a dynamic team building, or a gala dinner and an exclusive private event, entrust the visual memory of your project to our professionals.
Video Coverage of Your Event
- Entrust us with full video coverage of your days to obtain final edits optimized for your corporate communications, your company archives (or your private memories) and your social media.
- On-site immersion: Our team of videographers adapts to your program. We can provide coverage for a full day (for example from 9:00 to 23:30, including meetings, team building in the historic center and the gala dinner), or more targeted appearances.
- Expert post-production: The service doesn’t end with the shoot. Our videographers handle the selection, editing, color grading and sound design of your videos.
Practical Information
- Availability: All year round, by booking. (Please note: for this service, you need to contact us at least 2 weeks before the event so that we have time for the briefing and preparation).
- Location: All of Italy. (Please note: shoots in the monumental areas of historic centers may require specific permits, the costs of which are borne by the client).
- Duration: Tailor-made (from a targeted presence of a few hours to full coverage over several days).
- Capacity: 1 to 2 video operators depending on the scale of your project.
- Languages: Team speaking Italian and English.
Indicative Rates
- Full day of shooting + post-production: From 900,00 € / videographer
- Targeted presence / Half day + post-production: From 500,00 € / videographer
- Depending on your requests, our services include:
- “Highlight Recap” post-production: A dynamic edit of about 90 seconds.
- Vertical format: Delivery of a vertical version (9:16) designed specifically for your corporate or personal social media.
- Revisions: A few rounds of revisions (correction back-and-forth) to approve the edit.
- Usage rights: Unlimited-duration usage license for your internal communications, website and social media. The music used includes a commercial license for worry-free distribution.
- Storage: Retention of the raw footage for a defined period.
- Turnaround: Final delivery of the files within 7 business days after the end of the event.
Finding Your Event Venue
- Haven’t found the perfect setting for your project yet? Our agency does more than just film! With our local expertise across all of Italy, we search for the most spectacular venues for you: palazzi available for private hire, luxury hotels, rooftops with a view or wine estates. Entrust us with your brief and we will find the ideal backdrop for your next corporate film or private event!
How to Book?
- For any availability request, email us at info@beyondroma.com or use our online form, specifying:
- – The desired date and time for the experience (indicating whether they are flexible).
- – The estimated number of participants: please specify if this number may change. Do not forget to mention any particularities of your group that are relevant to the experience (dietary restrictions, fitness level, children’s ages, etc.).
- – Language: the preferred language for your experience.
- – The type of group or event: family trip, friends getaway, celebration, corporate seminar.
- – The location: the address of your accommodation or of the event venue.
- – Your reference budget: overall for the entire service or specific to the experience.
- – Your additional service needs: accommodation, transfers, photographer, decoration, etc.
- – Your contact details: name of the main contact or company, phone number (only if you wish to be contacted by phone) and billing address for issuing the offer (which will be sent to you by email).
- Please note that the more details you provide in your first message, the faster and more targeted the handling of your request will be!
General Terms of Sale
- 1. Requests and Booking Process
- – First contact with our team: To ensure rigorous follow-up, all requests (quotes, availability, bookings and logistics) are handled exclusively by email (info@beyondroma.com) or through our online form. For organizational reasons, no request will be handled by phone, SMS or WhatsApp.
- – Response times: As a general rule, you will receive a reply within 72 business hours (Monday to Friday). This time frame is, however, suspended during the agency’s annual closure (the period between Christmas and New Year’s Day).
- – Building your program: Want to combine several activities? Simply click the “heart” icon to add services to your favorites and send us everything in a single request.
- – Need a turnkey stay? If your project requires a complete proposal including accommodation search, please fill out our entire dedicated form.
- – Booking lead times: To offer you the excellence of a flawless organization, every project takes time. That is why we no longer accept last-minute requests. Any request must be submitted to us at least 3 business days (Monday to Friday) before the desired date.
- 2. Payment Terms
- – Booking confirmation: A booking is only definitively confirmed upon receipt of the advance payment and proof of payment.
- – Accepted payment methods: Bank transfer (SEPA): Free of charge (subject to the terms of your own bank and the country of origin) or Credit card: Through our fully secure online payment system (Stripe platform). Please note that a service fee of 3,9 % applies to this payment method and is borne by the customer.
- 3. Cancellation and Refund Terms
- – Deposit and Agency Fees: In the event of a full cancellation of your event, the deposit paid at booking is retained by the agency to guarantee the blocking of your date and to compensate for turning down other events for that slot. In addition, organization and agency fees (included in our rates) are strictly non-refundable. They cover the preparatory work already carried out by our team (research, coordination, logistical bookings), regardless of whether the project is ultimately carried out. As this amount varies depending on the activities and the number of people, it will be provided to you upon simple request.
- – Ticketing: Admission tickets for monuments or attractions are non-refundable once confirmed and paid, unless the site applies an exceptional refund policy (where applicable, the refund will be made less our agency fees).
- – Special orders and incurred costs: As soon as the expense is committed by our agency or confirmed with our suppliers, tailor-made purchases become strictly non-refundable. This applies in particular to: personalized gifts, perishable goods (e.g. gourmet boxes, catering) and the purchase of specific equipment.
- – Force Majeure: The agency cannot be held liable for events or cancellations resulting from force majeure. This includes, without limitation: natural disasters, political or social unrest, strikes, epidemics or pandemics, unforeseen closures of monuments or streets, and delays attributable to external service providers.
