Can’t Find the Perfect Experience?
Since August 2026, our new website has a fresh look! We are gradually adding all of our offers, but not all of our activities are visible online yet.
An Idea, a Project?
- Not all of our experiences are online yet!
- Whether you are an individual (tailor-made trip, birthday, bachelor/bachelorette party, marriage proposal) or a company (corporate seminar, team building, VIP stay, gala evening), we design and organize exceptional services throughout Italy — from Rome to Milan, including Tuscany, Venice, the Amalfi Coast and Sicily.
- Can’t find what you are looking for on the site, or have a specific idea in mind?
- Look no further: our local team creates your 100% tailor-made event!
- – A personalized format: Private workshops, prestige transfers, off-the-beaten-path guided tours, charming accommodation or complete logistics for large groups.
- – A specific destination in Italy: We cover every Italian region with a network of tried-and-tested local partners.
An Offer to Suit Every Budget
Whether you are looking for an accessible activity from 40 € per person or an exceptional, 100% exclusive VIP event, we design tailor-made experiences to suit your wishes.
- To help us prepare the ideal proposal for you, please let us know:
- – Your overall budget
- – The number of participants
- – Your desired destination
- – Your ideas or special requests
How to Book?
- For any availability request, email us at info@beyondroma.com or use our online form, specifying:
- – The desired date and time for the experience (indicating whether they are flexible).
- – The estimated number of participants: please specify if this number may change. Do not forget to mention any particularities of your group that are relevant to the experience (dietary restrictions, fitness level, children’s ages, etc.).
- – Language: the preferred language for your experience.
- – The type of group or event: family trip, friends getaway, celebration, corporate seminar.
- – The location: the address of your accommodation or of the event venue.
- – Your reference budget: overall for the entire service or specific to the experience.
- – Your additional service needs: accommodation, transfers, photographer, decoration, etc.
- – Your contact details: name of the main contact or company, phone number (only if you wish to be contacted by phone) and billing address for issuing the offer (which will be sent to you by email).
- Please note that the more details you provide in your first message, the faster and more targeted the handling of your request will be!
General Terms of Sale
- 1. Requests and Booking Process
- – First contact with our team: To ensure rigorous follow-up, all requests (quotes, availability, bookings and logistics) are handled exclusively by email (info@beyondroma.com) or through our online form. For organizational reasons, no request will be handled by phone, SMS or WhatsApp.
- – Response times: As a general rule, you will receive a reply within 72 business hours (Monday to Friday). This time frame is, however, suspended during the agency’s annual closure (the period between Christmas and New Year’s Day).
- – Building your program: Want to combine several activities? Simply click the “heart” icon to add services to your favorites and send us everything in a single request.
- – Need a turnkey stay? If your project requires a complete proposal including accommodation search, please fill out our entire dedicated form.
- – Booking lead times: To offer you the excellence of a flawless organization, every project takes time. That is why we no longer accept last-minute requests. Any request must be submitted to us at least 3 business days (Monday to Friday) before the desired date.
- 2. Payment Terms
- – Booking confirmation: A booking is only definitively confirmed upon receipt of the advance payment and proof of payment.
- – Accepted payment methods: Bank transfer (SEPA): Free of charge (subject to the terms of your own bank and the country of origin) or Credit card: Through our fully secure online payment system (Stripe platform). Please note that a service fee of 3,9 % applies to this payment method and is borne by the customer.
- 3. Cancellation and Refund Terms
- – Deposit and Agency Fees: In the event of a full cancellation of your event, the deposit paid at booking is retained by the agency to guarantee the blocking of your date and to compensate for turning down other events for that slot. In addition, organization and agency fees (included in our rates) are strictly non-refundable. They cover the preparatory work already carried out by our team (research, coordination, logistical bookings), regardless of whether the project is ultimately carried out. As this amount varies depending on the activities and the number of people, it will be provided to you upon simple request.
- – Ticketing: Admission tickets for monuments or attractions are non-refundable once confirmed and paid, unless the site applies an exceptional refund policy (where applicable, the refund will be made less our agency fees).
- – Special orders and incurred costs: As soon as the expense is committed by our agency or confirmed with our suppliers, tailor-made purchases become strictly non-refundable. This applies in particular to: personalized gifts, perishable goods (e.g. gourmet boxes, catering) and the purchase of specific equipment.
- – Force Majeure: The agency cannot be held liable for events or cancellations resulting from force majeure. This includes, without limitation: natural disasters, political or social unrest, strikes, epidemics or pandemics, unforeseen closures of monuments or streets, and delays attributable to external service providers.
