Can't find the perfect experience?
Since August 2026, our new website has been getting a makeover! We’re gradually adding all of our offerings, but not all of our activities are visible online yet.
Have an idea or a project?
- Not all of our experiments are online yet!
- Whether you’re an individual (customized trips, birthdays, bachelorette/bachelor parties, marriage proposals) or a company (seminars, team-building events, VIP stays, gala evenings), we design and organize exceptional experiences throughout Italy—from Rome to Milan, including Tuscany, Venice, the Amalfi Coast, and Sicily.
- Can't find what you're looking for on the website, or do you have a specific idea in mind?
- Look no further: our local team will create a 100% custom event just for you!
- – A customized experience: Private workshops, luxury transfers, guided tours off the beaten path, charming accommodations, or comprehensive logistics for large groups.
- – A specific destination in Italy: We cover all Italian regions through a network of trusted local partners.
An option to suit every budget
Whether you’re looking for an activity starting at €40 per person or a truly exceptional, 100% exclusive VIP event, we design custom experiences tailored to your preferences.
- To help us put together the perfect proposal for you, please feel free to let us know:
- – Your overall budget
- – The number of participants
- – Desired destination
- – Your ideas or specific requests
Availability and Offers: How to Book?
To allow us to check our availability or create a proposal tailored to your needs, please send your request by email to info@beyondroma.com or through our online form.
Please note that the more details you provide in your initial message, the faster and more effectively we can process your request!
Ideally, please provide us with the following details:
- The desired date and time for the experience (please specify if they are flexible).
- Estimated number of participants: Please specify whether this number is likely to change. Don’t forget to mention any specific details about your group that are relevant to the experience (dietary restrictions, fitness level, children’s ages, etc.).
- Language: The preferred language for your experience.
- The type of group or event (family trip, trip with friends, celebration, seminar).
- Location: The address of your lodging or the event venue in Rome.
- Your reference budget (either an overall budget for the entire service or a budget specific to the experience).
- Your needs for additional services (accommodations, transportation, photographer, decorations, etc.).
- Your complete contact information: name of the primary contact or company, phone number (only if you would like to be contacted by phone), and billing address for the quote (which will be sent to you by email).
Terms and Conditions of Sale
1. Requests and Reservation Processes
- – Initial contact with our team: To ensure thorough follow-up, all requests (quotes, availability, reservations, and logistics) are handled exclusively via email (info@beyondroma.com) or through our online form. For organizational reasons, we will not process any requests by phone, text message, or WhatsApp.
- – Response times: As a general rule, you will receive a response within 72 business hours (Monday through Friday). However, this timeframe is suspended during the agency’s annual closure (the period between Christmas and New Year’s Day).
- – Create your itinerary: Want to combine several activities? Simply click the “heart” icon to add activities to your favorites and send us a single request that includes them all.
- – Need a turnkey trip? If your project requires a comprehensive proposal that includes finding accommodations, please fill out our dedicated form in its entirety.
- – Advance Notice Required (No Last-Minute Requests): To ensure seamless planning, we are unable to handle last-minute requests. All requests must be submitted at least 3 business days (Monday through Friday) in advance. Without this advance notice, we will unfortunately be unable to process your request.
2. Payment Terms
- – Reservation Confirmation: The reservation is not definitively confirmed until we receive the advance payment and proof of payment.
- – Accepted payment methods:
- Bank transfer (SEPA): Free (subject to the terms and conditions of your own bank and the country of origin).
- Credit card: Through our fully secure online payment system (Stripe platform). Please note that a 3.9% service fee applies to this payment method and is the customer’s responsibility.
3. Cancellation and Refund Policy
- – Deposit and Agency Fees: In the event of a complete cancellation of your event, the deposit paid at the time of booking is retained by the agency to guarantee that your date is held and to compensate for turning down other events during that time slot. In addition, the planning and agency fees (included in our rates) are strictly non-refundable. These fees cover the preparatory work already completed by our team (research, coordination, logistical bookings), regardless of whether the project ultimately takes place. Since this amount varies depending on the activities and the number of people, it will be provided to you upon request.
- – Ticket Sales: Admission tickets for monuments or attractions are non-refundable once confirmed and paid for, unless the venue has a special refund policy (in which case, the refund will be issued after deducting our agency fees).
- – Custom orders and expenses incurred: Once an expense has been incurred by our agency or approved by our suppliers, custom purchases become strictly non-refundable. This applies in particular to: personalized gifts, perishable goods (e.g., gourmet gift baskets, catering), and the purchase of specialized equipment.
- – Force Majeure: The agency shall not be held liable for events or cancellations resulting from force majeure. This includes, but is not limited to: natural disasters, political or social unrest, strikes, epidemics or pandemics, unexpected closures of monuments or streets, as well as delays attributable to third-party service providers.
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See the most frequently asked questions
What are the terms and conditions for changes or cancellations?
Since every event is unique, the cancellation policies depend on the requirements of our local partners (hotels, private venues, or sites with strictly named-ticket policies, such as the Colosseum). These policies are always clearly and transparently outlined in your quote and contract.
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Agency Fees: Upon signing the contract and paying the first installment, the agency fees are considered definitively earned and non-refundable, even in the event of a cancellation at no charge by the service providers.
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Supplier Services: Cancellations of services (accommodations, activities, guides) are subject to the specific schedule outlined in your contract, based on the date the cancellation is notified.
What payment methods are accepted?
We offer two secure payment methods:
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Bank transfer (SEPA or international): This is our preferred payment method. Any fees charged by your bank for the transaction are your responsibility.
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Credit Card: You can pay directly online through our ultra-secure partner platform, Stripe. Note: A 3.9% transaction fee applies to the total amount for credit card payments.
Can I make a reservation directly on the website?
No, it is not possible to make a reservation or pay directly online.
Unlike automated booking platforms (such as GetYourGuide or Viator), we do not offer standardized services. Every event or corporate retreat is unique: we create a fully customized program to ensure the actual availability of our local partners, verify the logistical feasibility of your project, and tailor the terms to the specific needs of your group. After you’ve shared your preferences via the “Discuss My Project” button or confirmed “My Selection, ” a dedicated project manager will work with you to refine your specifications before sending you a detailed quote.
